Updated 2 October 2020
The ‘Association for Citizenship Teaching’ is an education Charitable Incorporated Organisation. We deal with personal data on a regular basis for our members and e-members, website visitors, service users, staff and associates.
Please read the Policy below which applies to all those who are in contact with us including through use of the ACT website www.teachingcitizenship.org.uk and www.fivenations.net.
1.1 We are committed to safeguarding the privacy of our members, e-members, website visitors, service users, staff and associates.
1.2 This policy applies where we are acting as a data controller with respect to the personal data of ACT members, e-members, website visitors, service users, staff and associates; in other words, where we determine the purposes and means of the processing of that personal data.
1.3 In this policy, "ACT", "we", "us" and "our" refer to the ‘Association for Citizenship Teaching’. For more information about us, see Section 9.
2.1 This document was created using a template from SEQ Legal (https://seqlegal.com).
3. How we use your personal data
3.1 In this Section 3 we have set out:
(a) the general categories of personal data that we may process;
(b) the purposes for which we may process personal data; and
(c) the legal bases of the processing.
3.3 We may also collect, store and process your data:
a) provided in your membership or e-membership personal profile on our website ("profile data");
b) provided in the course of the use of our services ("service data");
c) provided when you contribute to ACT projects or those we undertake on behalf of others, or when you post a publication on our website, journal or through our services ("publication data");
d) provided in any enquiry you submit to us regarding information, goods and/or services ("enquiry data");
e) relating to our contact relationships management, including contact information ("customer relationship data");
f) relating to transactions, including purchases of goods and services, that you enter into with us and/or through our website ("transaction data"); or
g) that you provide to us for the purpose of subscribing to sign up forms, email notifications and/or newsletters ("notification data").
3.4 The data may include your name, marital status, address, telephone number, email address, profile pictures, images, video, gender, date of birth, interests, educational details and employment details.
3.5 The data may be processed for the purposes of:
a) enabling and monitoring your use of our website and services;
b) managing our relationships, communicating with you about this and keeping records;
c) communicating information about a product or service you have used including to send invoices and receipts where a payment is required;
d) completing a transaction or processing a donation;
e) maintaining online security;
f) developing, disseminating and promoting our products and services, including those you have contributed to as part of an ACT project;
g) sending you relevant notifications and/or newsletters; or
h) sending information from carefully selected third parties who may be of interest.
3.6 The source of the data is you or your employer.
3.8 We may also process any of your personal data identified in this policy where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights, your legal rights and the legal rights of others.
3.9 We may also process any of your personal data identified in this policy where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, or obtaining professional advice. The legal basis for this processing is our legitimate interests, namely the proper protection of our business against risks.
3.10 In addition to the specific purposes for which we may process your personal data set out in this Section 3, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
3.11 Please do not supply any other person's personal data to us, unless the stated permission of the person is given.
3.12 Please note that if you fail to provide certain personal data when requested, we may not be able to perform our contract with you (such as processing a donation made by you), or to provide a service that you have requested.
4. Providing your personal data to others
4.1 We may disclose your personal data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
4.2 If you have subscribed to membership or e-membership we may disclose your personal postal address ("correspondence data") to our distribution suppliers insofar as reasonably necessary for the purpose of sending your copies of ‘Teaching Citizenship’ (our journal) or communications about our services.
4.5 In addition to the specific disclosures of personal data set out in this Section 4, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
4.6 We may also disclose personal data to other third parties (such as educational institutions) when you contribute to ACT projects.
5. Retaining and deleting personal data
5.1 This Section 5 sets out our data retention policies and procedure, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal data.
5.2 Personal data that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
5.3 In some cases it is not possible for us to specify in advance the periods for which your personal data will be retained. In such cases, we will determine the period of retention based on whether you have subscribed as a member or e-member of ACT or opted to engage with our services.
5.4 Notwithstanding the other provisions of this Section 5, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
6.1 We may update this policy from time to time by publishing a new version on our website.
6.2 You should check this page occasionally to ensure you are happy with any changes to this policy.
7. Your rights
7.1 In this Section 7, we have summarised the rights that you have under data protection law. Some of the rights are complex, and not all of the details have been included in our summaries. If you have any questions or would like a full explanation of these rights, please contact us using the details provided at Section 9.
7.2 Your principal rights under data protection law are:
(a) the right to access;
(b) the right to rectification;
(c) the right to erasure;
(d) the right to restrict processing;
(e) the right to object to processing, including where such processing is conducted for direct marketing purposes;
(f) the right to data portability;
(g) the right to complain to a supervisory authority; and
(h) the right to withdraw consent.
7.3 You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing that (amongst other things) the rights and freedoms of others are not affected, we will supply to you a copy of your personal data. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee. If you are a member or e-member of ACT with a profile, you can view your personal data on your membership profile page when you log into the website www.teachingcitizenship.org.uk.
7.4 You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.
7.5 In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; you withdraw your consent to consent-based processing; you object to the processing under certain rules of applicable data protection law; the processing is for direct marketing purposes; and the personal data have been unlawfully processed. However, there are exclusions of the right to erasure. The general exclusions include where processing is necessary: for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the establishment, exercise or defence of legal claims.
7.6 In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.
7.7 You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.
7.8 You have the right to object to our processing of your personal data for direct marketing purposes (including profiling for direct marketing purposes). If you make such an objection, we will cease to process your personal data for this purpose.
7.9 You have the right to object to our processing of your personal data for scientific or historical research purposes or statistical purposes on grounds relating to your particular situation, unless the processing is necessary for the performance of a task carried out for reasons of public interest.
7.10 If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK supervisory authority responsible for data protection; or (if different) the supervisory authority in your place of residence, your place of work or the place of the alleged infringement, if that country is an EU member state.
7.11 To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.
7.12; You may exercise any of your rights in relation to your personal data by contacting us using the details specified in Section 9, in addition to the other methods specified in this Section 7.
8.1 The safety of children is very important to us.
8.2 We may work with children under 13 when we run training programs in schools. In limited circumstances, we may approach the parents or carers of those children for written consent to allow us to use their information for a specified purpose (such as to include photos in our publication materials). If we do so, we will provide full details of the information that we would like and the reason we need it, so the individuals involved can carefully consider whether they wish to consent. This consent can be withdrawn at any time – see Section 7 above for more detail.
8.3 Otherwise, our website and services are not intended or designed to attract children under the age of 13. No information should be submitted to us by children under the age of 13 without prior parental consent.
9.1 This website is owned and operated by ‘Association for Citizenship Teaching’.
9.2 We are a registered Charity in England and Wales under registration number 1187335, and our registered office is at The Rain Cloud, 76 Vincent Square, London, SW1P 2PD.
(a) by post, to the postal address given above; or
(b by email, using firstname.lastname@example.org.
10. Data protection officer
10.1 Our data protection officer is Liz Moorse, contactable using the details at Section 9 above.